RACE DIRECTOR CHECKLIST


Below, is the main checklist from our race director packet. This is a brief insight of the information provided within the packet that is available to you. This checklist is intended to provide a good overview of what you would need for a moderately sized event. The individuality that each race takes on does mean that this list will vary from event to event.  Use it as a starting point and feel free to add or remove items as you find necessary.


Event Information


Info You Provide:

Date of Race, Start Time, Location
Entry Fee/ Fee Change Schedule
Parking Information
Race Distance, Course Description
Course Map
Awards Breakdown
Awards Ceremony Time
T-Shirt/ Packet Pickup Information
Race Contact -Mailing Address, Email, Phone Number
Sponsor Logos, Assisting Vendors
Municipality Recognition
Waiver Info


The Participants Provide:

Name, Address, Telephone, Email
Age on Race Day
Gender
Team Information
T-Shirt Size
Signature on Waiver


Pre-Race
Tasks to Complete Leading Up to Your Race:
Permits
Liability Insurance
Police Contact Established
Medical Personnel Contacted
Course Measurement/Certification
Signage Prepared
T-Shirts Printed
Awards Ordered
Race Bibs Printed
Entry Form Data Sent to Timing Company
Volunteers Appointed Course Positions
Website Established/Updated



Promoting the Event
Distribute Entry Forms
List on Race Calendars
Local Media
Flyers/Posters

Social Media



Race Day:
Course Markings in Place
     - Mile Markers
     - Turn Signs
     - Split Callers
Volunteer Assignments Posted
Volunteer Coffee
Registration/Packet Pickup Area Setup
Police Briefed
Course Volunteers Briefed
Start/Finish Workers Briefed
Photographers Briefed
Lead Vehicle/Trail Vehicle Briefed
Timing Company up to speed
Banners in Place, Sponsor Logos Visible
Sound System for Announcing/Awards
Rest Room Facilities/Port-a-Potties
Start/Finish Setup
     - Pace Signs
     - Clock
     - Timing System
     - Power Available
     - Water
     - Recording Sheets
     - Spindles
     - Tent
Water Station
     - Cups
     - Coolers
     - Pitchers
     - Brooms/Rakes
     - Trash Bags
Medical
     - Tent
     - Communication Capabilities
     - Ice
     - Fluids
     - Personnel Prepared
Results Printing
     - Tables/Chairs
     - Power
     - Printer Setup
     - Area Away from Runners
Awards Displayed

Results Posting Area Designated



Post-Race
Cleanup (Start, Finish, Course, Staging Areas, Awards Area)
Results Published on Website
Results Sent To Press
Thank You's to Volunteers, Committee, and Sponsors
Post Race Evaluation
Volunteer Party
Recovery...

​...Repeat :-)