Below, is the main checklist from our race director packet. This is a brief insight of the information provided within the packet that is available to you. This checklist is intended to provide a good overview of what you would need for a moderately sized event. The individuality that each race takes on does mean that this list will vary from event to event.  Use it as a starting point and feel free to add or remove items as you find necessary.

Event Information

Info You Provide:

Date of Race, Start Time, Location
Entry Fee/ Fee Change Schedule
Parking Information
Race Distance, Course Description
Course Map
Awards Breakdown
Awards Ceremony Time
T-Shirt/ Packet Pickup Information
Race Contact -Mailing Address, Email, Phone Number
Sponsor Logos, Assisting Vendors
Municipality Recognition
Waiver Info

The Participants Provide:

Name, Address, Telephone, Email
Age on Race Day
Team Information
T-Shirt Size
Signature on Waiver

Tasks to Complete Leading Up to Your Race:
Liability Insurance
Police Contact Established
Medical Personnel Contacted
Course Measurement/Certification
Signage Prepared
T-Shirts Printed
Awards Ordered
Race Bibs Printed
Entry Form Data Sent to Timing Company
Volunteers Appointed Course Positions
Website Established/Updated

Promoting the Event
Distribute Entry Forms
List on Race Calendars
Local Media

Social Media

Race Day:
Course Markings in Place
     - Mile Markers
     - Turn Signs
     - Split Callers
Volunteer Assignments Posted
Volunteer Coffee
Registration/Packet Pickup Area Setup
Police Briefed
Course Volunteers Briefed
Start/Finish Workers Briefed
Photographers Briefed
Lead Vehicle/Trail Vehicle Briefed
Timing Company up to speed
Banners in Place, Sponsor Logos Visible
Sound System for Announcing/Awards
Rest Room Facilities/Port-a-Potties
Start/Finish Setup
     - Pace Signs
     - Clock
     - Timing System
     - Power Available
     - Water
     - Recording Sheets
     - Spindles
     - Tent
Water Station
     - Cups
     - Coolers
     - Pitchers
     - Brooms/Rakes
     - Trash Bags
     - Tent
     - Communication Capabilities
     - Ice
     - Fluids
     - Personnel Prepared
Results Printing
     - Tables/Chairs
     - Power
     - Printer Setup
     - Area Away from Runners
Awards Displayed

Results Posting Area Designated

Cleanup (Start, Finish, Course, Staging Areas, Awards Area)
Results Published on Website
Results Sent To Press
Thank You's to Volunteers, Committee, and Sponsors
Post Race Evaluation
Volunteer Party

​...Repeat :-)